Tech Tip: The Vendor YTD Purchase Amount Doesn’t Match the AP Invoice Summary Report

The amount displayed in the Vendor Maintenance ► YTD Purchase field for some vendors does not match the total amount in the AP Invoice Summary Report. Why?

The amount displayed in the Vendor Maintenance ► YTD Purchase field does not include prepayment invoices. Generate the AP Invoice Summary Report for the year without including prepayment invoices by unmarking the Include Prepayment Invoices checkbox in the report interface.

If the issue persists, recalculate the vendor’s YTD purchase amount by performing the following:

1. Access the Utilities ► Data Manager function.
2. Mark the Update Vendor YTD Purchase Amount checkbox.
3. Click Process.